Examinations: Deliverables and Deadlines

Examinations: Deliverables and Deadlines

This is an overview of deliverables to Section for Exams in connection to the execution and administration of examinations.

The academic department is responsible for some of the deliverables, and the courseowners/assessors for others.

  • List of students with course approval

    List of students with course approval

    Deadline: as early as possible, three weeks prior to the examination date at the latest.

    Responsible: course owner

    • The list should be completed in FagpersonWeb
    • We cannot withdraw students from their exam after this deadline.
  • Committee form

    Committee form

    Deadline: two weeks before the examination date (along with the Committee form)

    Responsible: the department

    • The template is available on \\pund\prosjekter\kommisjonsskjema (link works from IE, from other browsers, please copy and paste it into Windows Explorer).
    • Place all completed committee forms in the appropriate term folder in \\pund\prosjekter\kommisjonsskjema no later than two weeks before the examination date, preferably earlier (link works from IE, from other browsers, please copy and paste it into Windows Explorer).
    • Use the following file naming convention: coursecode_examinationform_kommisjonsskjema.xlsx (for example BUS447_TermPaper_kommisjonsskjema.xlsx).
    • It is important that the information in each form is complete and correct, as this is used when sending out papers for grading.
    • Please indicate in the committee form if an internal examiner will perform paid work. In such cases, the remuneration form will be sent to the academic department for authorizing the payment.
    • If you use external examiners on oral exams, it is important that you let us know how many candidates/grups have taken the exam.
    • Any updates to the form should be sent til exams@nhh.no.
    • The Appeal Committee should be established at the same time.
  • Appeals Committee

    Appeals Committee

    Deadline: two weeks prior to the examination date

    Responsible: the department

    • The new examination commission should always include at least two new examiners, out of whom at least one external examiner (as per the Act related to Universities and Colleges). 
    • The academic department must have cleared with the members of the appeal committee that they are available during the appeal handling period, i.e. 6-9 weeks after the initial grade has been announced
    • Based on experience, there are grade appeals for most courses. However, for courses with few candidates the department may choose to postpone establishing of the appeal committee. 
  • Information about assignments

    Information about assignments

    Section for Exams needs information about e.g. hand out and hand in dates, file formats, and permitted group size for written work that is part of the assessment in a course (home exams, term paper, case work etc.).

    Deadline: as per email

    Responsible: course owner

    • It is important to fill in all fields in the form that you recieve in the email request.
    • It is not possible to have flexible hand in dates for work that is part of formal assessment (exams) of a course.
    • Candidates who miss a deadline should be directed to Section for exams.
    • According to Section 4-3 in our Regulations, NHH cannot accept deliveries after the deadline.
  • Examination question paper

    Examination question paper

    Deadline: seven days prior to the examination date, 14 days for MRR exams that will be offered in Oslo.

    Responsible: the department

    • To be sent by e-mail to oppgave@nhh.no as PDF.
    • Please use the following template: \\pund\prosjekter\eksamen\forsidemaler (link works from IE, from other browsers, please copy and paste it into Windows Explorer)
    • Pages, and the appendices must be numbered.
    • The exam questions should be reviewed and approved by at least two faculty members specializing in the field prior to delivering the exam to the section. Please fill in and return the following template together with the exam questions \\pund\prosjekter\eksamen\examination_preparation_form (link works from IE, from other browsers, please copy and paste it into Windows Explorer). 
    • An appropriate contact person from the department should be accessible on the day of the exam, preferably one of the course responsibles or one of faculty members involved in the development of the exam questions. Contact info should be included on the front page of the exam.
    • To be written in Norwegian, alternatively also in other languages as per teaching language information in the course description. When the exam questions are given in Norwegian, they should be available in both Nynorsk and Bokmål, unless all exam candidates have chosen the same language.
    • As a standard, it is possible for the candidate to answer the exam questions in Norwegian, other Scandinavian languages or English, unless the course description explicitly states differently. Such exceptions should also be stated in the exam question (not just on the first page) and both students and the section should have received notice about this.
    • If the answer papers should be divided at the time of handing in, the section should get notice about this and instructions of division should be explicitly marked on the exam booklet.
    • The exam booklets will as a rule be printed in black and white. If colors are necessary, please inform the section.
  • List of Examination Support Materials

    List of Examination Support Materials

    • The permitted examination support materials should be communicated in Canvas two weeks prior to the exam.
      • Responsible: course owner
    • Permitted examination support materials should be listed on the exam question front page. 
      • Responsible: the department
    • The faculty member responsible for the course, is accountable for communicating the permitted examination support materials to the students through the appropriate communication channels.
    • Please note that supervising calculator usage is difficult and therefore calculators should only be permitted if it is necessary for a successful solution of the exam.
    • The following calculators are permitted at courses at bachelor level during exams (for exams where calculators are permitted): Casio fx-CG10/20, Casio fx 9750/9860, Casio cfx 9850/9950, Texas Instruments 83, Texas Instruments 84. All calculators are permitted in master level courses.
  • Announcment of grades/exam protocol

    Announcment of grades/exam protocol

    Deadline: 20 days after the examination date, at the latest (earlier if this date is a public holiday), in accordance with the Examination plan which the section sends to academic departments every semester.

    Responsible: examiner(s)

    • If a grade deadline cannot be met due to unforeseen circumstances, the department may apply to Deputy Rector for Education for an extended deadline (with the section on copy).
    • For paper exams: the grade protocol should be signed, scanned and sent to exams@nhh.no. Traffic between NHH e-mail addresses is encrypted.
    • The section announces the grades to the candidates 21 days after the examination date.
  • Examination answer papers

    Examination answer papers

    Deadline: along with the exam protocol

    Responsible: the examiner

    • It is very important that the white original is returned from the external examiner to the section once the grading process is finished. (Together with the exam protocol). Failure to do so causes delays and extra work when managing appeals. In addition, The Office of the Auditor General (Riksrevisjonen) emphasizes the requirement that all exam answer papers must be in place, and the importance of adhering to routines to secure this. 
    • Color coded copies(right corner) are held until the deadline to ask for grade explanation has expired. After this the copies may be returned to the section. 
  • Remuneration form for grading

    Remuneration form for grading

    Deadline: upon completion of grading

    Responsible: examiner

    • The Section will send remuneration forms to examiners via email. When grading is completed, examiners need to confirm via email that the information in the received remuneration form is correct.
  • Guide for examiners

    Guide for examiners

    Deadline:

    1. To the section: along with the examination question paper

    2. To the candidates (in canvas): when the grades are made public

    Responsible: course owner

    • Examiner´s guidelines are mandatory for all courses. If necessary the guidelines should be adjusted before they are made available for the students.
    • The guidelines should:
      • explain what is needed for an answer to be outstanding, good, adequate, etc. 
      • contain solution proposals.
  • Explanation of grades

    Explanation of grades

    Deadline: two weeks from the initial request

    Responsible: examiner

    • The students are entitled to receive an explanation of their grade which will be based on an explanation of their performance, as per the Act related to Universities and Colleges.
    • Inquiries are sent to the internal examiners by email. It is then up to the examiner to decide whether to give the explanation verbally or in writing.
    • The deadline for requesting explanations is one week after the grade has been announced. The department must ensure that the internal examiner is accessible during this period, and that the deadline for providing explanations is met. Student feedback indicates that many are not successful in receiving their explanation within the deadline set by the Act related to Universities and Colleges.
  • Appeal grades/exam protocol

    Appeal grades/exam protocol

    Deadline: 20 days from the date of dispatch (normally six weeks after grade announcement)

    Responsible: examiners in the appeals committee

    • The candidates' deadline for appeal against the grade is three weeks from the announcement of the grade, or three weeks from receiving the explanation.
    • Appeals are normally forwarded to the Appeal Committee six weeks after the initial grade has been announced. Members of the Appeal Committee must therefore be available at this point in time.
    • All appeals should be handled by both internal and external examiners. 
  • Remuneneration form for appeals grading

    Remuneneration form for appeals grading

    Deadline: upon completion of grading

    Responsible: examiner

    • The Section will send remuneration forms to examiners via email. When grading is completed, examiners need to confirm via email that the information in the received remuneration form is correct.
  • Overview of examiners for Master theses

    Overview of examiners for Master theses

    Deadline: three weeks prior to hand-in deadline for students

    Responsible: the department

    • The majority of theses are handed in around the deadlines on 1 June or 20 December, but some are also handed in during the semester. It is therefore recommended that the departments provide the section with information on the external examiners as early as possible.