Procedures for applications and reports
The application process
The departments will review and rank the applications and send them to the Director’s office (phone 59233) for registration. Applications for events and activities shall include purpose, costs and income, including any participant fees etc. Applications from the student associations at NHH are coordinated by the secretary of NHHS. The Executive Board of the Student Union at NHH ranks the applications and sends the recommended applications to nhh.postmottak@nhh.no. The case officer for the Funds Administration prepares case documents for meetings of the Funds Committee, which are held within one month of the expiry of the formal application deadline. The applicants will be informed individually about the Funds Committee’s decision by letter.
The report process
If the award is conditional on the acceptance of a paper, confirmation of this must be enclosed. Whether the purpose for the grant is participating at a conference, research stay or doctoral degree work etc., NHH will require documentation for all means of transport (train, boat, bus, air travel etc). For air travel NHH requires ticket stubs/electronic tickets, seat receipts and, if possible, an account of the journey from the airline, as documentation. Furthermore, original receipts from hotels or alternative overnight acommodation is required as documentation. The report must be submitted within a month after completion of the relevant activity to the academic department administration. The student associations prepare reports, enclosing a statement of expenses and original receipts, which are submitted to the secretary of NHHS.
Required documentation for travel grants awarded by the Funds Committee:
- An academic report. Please use the report form found at the Funds Administration website.
- A travel expense form with appended documentation for travel (train, boat, bus, air travel etc.) and accommodation expenses (hotel receipt or receipt for alternative accommodation) by using Current Travel & Expense. For air travel, an electronic receipt from the air company is requested for TCP travels (SAS). For other tickets, the ticket stub/electronic ticket and seat confirmation/Boarding Pass is requested for prolonged stays abroad as well as for participation at conferences.
- Confirmation of acceptance of paper, if the paper was a requirement for the grant, or a detailed conference programme (link to URL).
- A print of the registration form for the conference.
